TTK PRESTIGE LIMITED
DOCUMENT FOR GOVERNANCE & CONDUCT
(INCLUDING THE CODE OF CONDUCT FOR DIRECTORS AND SENIOR MANAGEMENT AS REQUIRED UNDER CLAUSE 49 AND LISTING AGREEMENT AND APPLICABLE PROVISIONS OF THE COMPANIES ACT, 2013)
ADOPTED AT THE BOARD MEETING HELD ON 21st AUGUST 2014
In line with the tradition of the TTK Group, the Board of Directors of TTK Prestige Limited view their role as Trustees of the various stakeholders and the society at large and it is their endeavour to observe best governance practices.
The basic mission of the Company is “Quality Consumer Products at affordable prices” and in the process delivering long-term value to all stakeholders in the Company.
The Company’s vision is “A Prestige in every Indian Kitchen”. The Company further envisions being a dominant global player in the Pressure Cooker category and the leading Branded Player in the Domestic Kitchen and Kitchen Appliances segment in the Indian Market and thus occupying a place of pride in the Indian Kitchens. This shall be achieved through Customer Centric Processes, People Development and Operational Excellence. The Board of Directors may enlarge or otherwise modify the vision from time to time in line with the economic and business climate and opportunities.
4.VALUES INCLUDING CORPORATE SOCIAL RESPONSIBILITY:
The Company shall work towards delivering long-term shareholder value through fair business and organizational practices and the Company strongly believes that such value cannot be achieved by short changing the customer or other stakeholders or the society or willful non-compliance with the laws. Thus fairness in business and organizational dealings, trust, transparency, accountability and pursuing a policy of appropriate disclosures and communication form the core value system of the Company. The Company recognizes its responsibility to the society and shall apply a part of its profits and resource for improving the lot of public at large, especially the underprivileged sections of the society, environment protection or other needs as may be considered expedient by the Board and/or as mandated by any law in force. Such involvement may be in the form projects, activities, support and contributions to charitable organizations who are engaged in providing such services.
It is imperative that the entire organisation is aligned to the above Philosophy, Mission, Vision and Value statements so that conflicts are avoided and the purpose for which the Company is run is achieved.
6.CODE OF CONDUCT. - The following (A)General Code of Conduct and (B)Additional Code of Conduct for Directors, Independent Directors and Senior Management i.e. one level below the Board have formally been adopted by the Board of Directors and notified to all employees to ensure superior levels of governance and accountability. This Code is also published in the website of the Company for information of public and all employees of the Company.
A. GENERAL CODE OF CONDUCT
a.Applicability: This General Code of Conduct applies to all directors, senior management, heads of department, functional heads including branch heads and commercial managers. The persons to whom this Code is extended will be required to acknowledge the same in writing for adherence. The persons covered by this Code are hereinafter referred to as Officers.
b.Changes: The Board is free to amend or alter this Code from time to time and such changes will be binding.
c.Terms in Appointment Letters/ Office manuals/circulars: The letters of appointment and Office manuals/circulars do contain certain codes/obligations/workplace disciplines binding on the persons concerned. This Code supplements such appointment terms/manuals/circulars and may contain certain additional requirements and these are required to be observed mandatorily.
d.Broad Code: This Code contains broader features and for any procedural detail or rules or clarifications the Corporate Affairs/Finance/HR departments can be contacted.
e.Trusteeship/Accountability: Officers are entrusted with certain powers and authorities whether express or implied as also with Company’s finances, properties, equipments, documents and records. Such powers should be exercised for bonafide purposes in the interest of the Company. The finances and assets should be applied for the purposes of the Company and the Officers are accountable for all such finances, assets, documents etc that are under their respective control or possession and appropriate records should be maintained and reports and information submitted as per schedule or as and when required.
f.Personal and Professional Integrity: Acting with a mindset of Trustee presumes high standards of personal and professional integrity in dealings with the Company and co-employees as well outside stakeholders. Officers are required to maintain such standards. Officers shall be honest and transparent in reporting the performance of their teams as well as their own performance. Integrity also calls for the ability to take ownership and acknowledge failures openly. As trustees, Officers are also expected to challenge and take action on any impropriety of conduct and business dealings.
Some examples of unacceptable standards of personal and professional integrity are given here. For instance, non-furnishing of information though available, or furnishing an information knowingly that it is not true or not validated or not sharing or furnishing data or information amongst co-Officers and employees due to hierarchical issues or personal issues amounts to a substandard level of professional integrity. To give another example, the abuse of Company resources for personal gains or non-permitted personal use will constitute lack of personal integrity.
g. Conflict of Interest: This arises when there is clash of interests of the Company and the personal interests of the Officer, which can lead to the Company’s interest being relegated to the second place or even sacrificed. This Code calls for avoidance of such situations, transparent disclosures when there is apparent or potential conflict of interest and meeting with arm’s length criteria if at all there are related party transactions. Some of such situations are described below:
(i)Outside employment/contracts: Officers who are full time employees are expected to devote full attention to the business interests of the Company. Officers are prohibited from promoting or taking an active interest directly or through relatives in any business or profession outside the Company, which is in competition with the Company or which will strengthen or support a competitor or which will otherwise interfere with their performance or responsibilities to the Company. Officers must disclose to the Company any such interest, which may conflict with the business of the Company.
(ii)Dealings with Vendors/Suppliers: Officers are expected not to have any personal contracts or arrangements either directly or through their relatives with the vendors/suppliers/dealers/agents/consultants etc of the Company as the same can result in compromising Company’s interest while dealing with such parties on behalf of the Company. If there be any such contract or arrangement the same should be disclosed to the Company. This will also include accepting gifts and complements from such parties beyond the gift policy specified by the Company. The gift policy permits accepting diaries or customary standard corporate gifts distributed during festival times. Demanding or accepting inducements of any nature is totally prohibited. If any party offers any inducement the same shall be brought to the notice of the Company.
(iii)Related Party transactions: Officers are not expected to have any contract for purchase, sale, service or lease or agency with the Company. This applies to contracts through relatives or firms or entities in which the Officers or their relatives are interested. Any such contract should be disclosed to the Conduct Committee and cleared by the committee. However purchase of Company’s products at prices applicable to staff is outside the scope of this Code and does not require Conduct Committee’s clearance. The provisions of the Companies Act, 1956 or any statutory amendments thereof will govern transactions of directors with the Company.
(iv)Directorships in other companies: Officers are prohibited to get appointed on Boards of other companies, which are in competition with the Company’s business. Executive directors and Officers who are not directors on the Board of the Company are required to seek the clearance of the Company before accepting appointment as Director in other companies.
(v)Employment of Relatives: While the employment of relatives is discouraged, wherever required such employment is allowed on merits and on clearance by Conduct Committee. Employment of relatives in the same department is not encouraged as it can conflict with performance management systems. Employment of relatives of directors will be governed by the provisions of the Companies Act, 1956 or any statutory amendments thereof.
(vi)Other interests: There may be other situations not enumerated above which may have apparent or potential conflict of interest. Officers are expected to evaluate each such situation and if necessary discuss with the Corporate Affairs/Finance/HR departments of the Company and take necessary steps including disclosure or taking prior permission as the case may be.
For the purpose of this Code, the expression ‘Relative’ will mean and include spouse, parents, grandparents, children, brothers and sisters.
(i)Ethical and civilized conduct is required to be observed while working within the Company’s premises or Contractor’s premises or social events sponsored/organised/hosted/attended by the Company or while dealing with business clients, vendors, buyers and customers. Unethical or uncivilised conduct is understood as such behaviour, which is capable of bringing down the image or reputation of the Officer/Company.
(ii)The Company values honesty of intent and purpose in all the business transactions and the same shall be reflected by the Officers while transacting on behalf of the Company whether within the Company or with outsiders. This includes respecting all internal control systems, checks and balances, audit processes, quality systems, performance management systems, development initiatives as well as people (whether employees or outside professionals) who carry out such checks, balances, reviews, audits etc irrespective of their position in hierarchy and extending whole hearted adherence to such systems and processes.
(iii)The Company values a congenial work environment. All Officers are expected to work towards this end and shun incivility in word and deed and treat all employees with respect irrespective of their sex, caste, creed or hierarchy and ensure that there is no room for harassment on the basis of sex, caste, creed or hierarchy.
i)Respect for women and Prevention of Sexual Harassment: The Company has an inbuilt culture of respecting women and is committed to a gender friendly work place so as to ensure that every woman employee is treated with dignity and respect. The Company will not tolerate any form of sexual harassment and has in place a separate policy document in relation to prevention of sexual harassment at work place. The broad features of this policy is communicated to every employee of the Company. The salient features including redressal process are displayed in various offices of the Company. Every employee is required to be committed to the culture and policy of the Company in this regard and conduct themselves accordingly.
j)Compliance with Laws: The Company values compliance with all the laws, which are applicable to the Company and its business. Officers are expected to be familiar with the applicable laws in their respective area of work and ensure compliance with the same and in case of any doubt or clarification to get in touch with the Legal Department or the legal consultants usually engaged by the Company. Officers are required to certify to the Board of Directors compliance with applicable laws in their respective areas of operation and ensure maintenance of records for verification.
k)Trading in Company’s shares: The Company’s shares are listed and the Officers who are privy to sensitive information which is still not made public are not expected to trade by themselves or through relatives in the Company’s shares till such information becomes public. The Company has in place certain Regulations in this respect and the Officers are required to follow the same and obtain prior clearance from the designated Officer (Director-Corporate Affairs) of the Company before buying or selling the Company’s shares in the market.
l)Disclosures/Communication: The Company pursues a policy of appropriate timely disclosures and communication to its shareholders and compliance with the information and disclosure norms prescribed by SEBI. Officers are required to ensure that they furnish/observe all the internal information requirements and internal control processes keeping in mind that such information/compliance from them constitutes the basis for Company’s disclosures and financial reporting. No Officer shall communicate any financial or Company performance information or future plans to the media or other outsiders without having the same vetted by Corporate Affairs department.
m)Confidentiality: Officers are required to keep all the information relating to the Company’s business, processes, technology etc, confidential. Such information can be shared only with selective co-employees or contractors who need the same for discharge of their functions in relation to their engagement with the Company. Disclosure to any other party is prohibited except where the same is required to be disclosed under due process of law or disclosure requirements prescribed by regulatory bodies. This requirement will survive the expiry/termination of their service with the Company.
n)Political Contributions: The Company does not associate or identify itself with any particular political party or outfit. Only the Board of Directors at their discretion may occasionally authorise political contributions as permitted by Law and no individual Officer can make any commitments in this regard.
B. ADDITIONAL CODE OF CONDUCT FOR DIRECTORS AND SENIOR MANAGEMENT:
a)Adherence to Companies Act, 2013 and Revised Clause 49 of Listing Agreement: The Companies Act, 2013 and Clause 49 of the Listing Agreement have codified the role, duty and conduct for Directors, Indpendent Directors and Senior Management of the Company. These are reproduced in the Annexure to this Document and are required to be followed by the Directors, Independent Directors and Senior Management.
b)Additional Code: This additional code is in addition to the General Code detailed in the previous section and if there is any conflict or ambiguity this additional code will prevail over the General Code.
c)Declaration: Directors and members of Senior Management sign the declaration to the General Code as well as the Additional Code every year as prescribed under the regulations.
d)Variation: This Additional Code may be varied pursuant to changes in the applicable law and regulations and such changes are binding on the directors and senior management.
7. Leadership Role of Officers:
The Company values the role of its Officers in achieving alignment of goals, fulfillment of the Company’s mission and realisation of the Company’s vision. The Company’s Corporate Governance policy states that excellence in Corporate Governance Practices can be achieved only if the spirit of Corporate Governance is followed right from the top management to the last level employee. Observance of this Code of Conduct in letter and spirit will automatically achieve this objective. This Code is primarily meant for the Officers to imbibe the same in their culture so that they become role models and leaders for the rest of the employees and enable the Company to achieve and maintain excellence in all its sphere of activities.
8. Breach of the Code of Conduct:
The Company values self-regulation and expects that the Officers will be role models and help in implementation of this Code. Any breach will be dealt with appropriately by the Conduct Committee depending on the severity of the breach. Action may range from mere warning to termination of appointment and recovery of loss caused to the Company as well as pursuing other options available under law. As regards directors and key managerial personnel they may be additionally liable under the provisions of the Companies Act,2013.
9. Contact Points for Clarifications/Information:
The Code of Conduct prescribes certain disclosures to the Company as well as permissions from the Conduct Committee. All such disclosures and requests for permissions shall be submitted to Mr. K.Shankaran, Director-Corporate Affairs who will take appropriate steps. His e-mail id is firstname.lastname@example.org. Clarifications on any of the provisions of the Code can be had from Mr. K. Shankaran or Mr. V.Sundaresan, CFO (email@example.com) or Mr. B.K. Guruprasad, Vice Presdient – HR (firstname.lastname@example.org).
I acknowledge receipt of the above Code and hereby affirm that I will abide by the above Code and modifications that may be made to the same from time to time.
Name of the Officer _______________________
B. ADDITIONAL CODE FOR DIRECTORS AND SENIOR MANAGENT.
1. DUTIES AS PRESCRIBED UNDER SECTION
166 OF THE
COMPANIES ACT 2013 SHALL BE APPLICABLE TO ALL
DIRECTORS AND SENIOR MANAGEMENT OF
•Subject to the provisions the Companies Act, 2013, a director/ a member of the senior management of the company shall act in accordance with the Articles of Association (AOA) of the company.
•A director/ member of the senior management of the company shall act in good faith, in order to promote the objects of the company, for the benefits of its members as a whole, and in the best interests of the company, its shareholders, and the community and for the protection of the environment.
•A director/a member of the senior management of the company shall exercise his duties with due and reasonable care, skill and diligence and shall exercise independent judgment.
•A director/ a member of senior management of the company shall not involve in a situation in which he may have a direct or indirect interest that conflicts, or possibly may conflict, with the interest of the company.
•A director/ a member of senior management of the company shall not achieve or attempt to achieve any undue gain or advantage either to himself or to his relatives, partners, or associates and if such director/member of senior management is found guilty of making any undue gain, he shall be liable to pay an amount equal to that gain to the company.
•A director of a company shall not assign his office.
B.CODE FOR INDEPENDENT DIRECTORS PRESCRIBED PURSUANT TO SECTION 148 OF THE COMPANIES ACT, 2013 AND REPRODUCED BELOW SHALL BE ADHERED TO BY INDPENDENT DIRECTORS OF TTK PRESTIGE LIMITED:
The Code is a guide to professional conduct for independent directors. Adherence to these standards by independent directors and fulfillment of their responsibilities in a professional and faithful manner will promote confidence of the investment community, particularly minority shareholders, regulators and companies in the institution of independent directors.
I. Guidelines of professional conduct:
An independent director shall:
(1)uphold ethical standards of integrity and probity;
(2)act objectively and constructively while exercising his duties;
(3)exercise his responsibilities in a bona fide manner in the interest of the company;
(4)devote sufficient time and attention to his professional obligations for informed and balanced decision making;
(5)not allow any extraneous considerations that will vitiate his exercise of objective independent judgment in the paramount interest of the company as a whole, while concurring in or dissenting from the collective judgment of the Board in its decision making;
(6)not abuse his position to the detriment of the company or its shareholders or for the purpose of gaining direct or indirect personal advantage or advantage for any associated person;
(7)refrain from any action that would lead to loss of his independence;
(8)where circumstances arise which make an independent director lose his independence, the independent director must immediately inform the Board accordingly;
(9)assist the company in implementing the best corporate governance practices.
II. Role and functions:
The independent directors shall:
(1)help in bringing an independent judgment to bear on the Board’s deliberations especially on issues of strategy, performance, risk management, resources, key appointments and standards of conduct;
(2)bring an objective view in the evaluation of the performance of board and management;
(3)scrutinise the performance of management in meeting agreed goals and objectives and monitor the reporting of performance;
(4)satisfy themselves on the integrity of financial information and that financial controls and the systems of risk management are robust and defensible;
(5)safeguard the interests of all stakeholders, particularly the minority shareholders;
(6)balance the conflicting interest of the stakeholders;
(7)determine appropriate levels of remuneration of executive directors, key managerial personnel and senior management and have a prime role in appointing and where necessary recommend removal of executive directors, key managerial personnel and senior management;
(8)moderate and arbitrate in the interest of the company as a whole, in situations of conflict between management and shareholder’s interest.
III. Duties :
The independent directors shall—
(1)undertake appropriate induction and regularly update and refresh their skills, knowledge and familiarity with the company;
(2)seek appropriate clarification or amplification of information and, where necessary, take and follow appropriate professional advice and opinion of outside experts at the expense of the company;
(3)strive to attend all meetings of the Board of Directors and of the Board committees of which he is a member;
(4)participate constructively and actively in the committees of the Board in which they are chairpersons or members;
(5)strive to attend the general meetings of the company;
(6)where they have concerns about the running of the company or a proposed action, ensure that these are addressed by the Board and, to the extent that they are not resolved, insist that their concerns are recorded in the minutes of the Board meeting;
(7)keep themselves well informed about the company and the external environment in which it operates;
(8)not to unfairly obstruct the functioning of an otherwise proper Board or committee of the Board;
(9)pay sufficient attention and ensure that adequate deliberations are held before approving related party transactions and assure themselves that the same are in the interest of the company;
(10)ascertain and ensure that the company has an adequate and functional vigil mechanism and to ensure that the interests of a person who uses such mechanism are not prejudicially affected on account of such use;
(11)report concerns about unethical behaviour, actual or suspected fraud or violation of the company’s code of conduct or ethics policy;
(12)acting within his authority, assist in protecting the legitimate interests of the company, shareholders and its employees;
(13)not disclose confidential information, including commercial secrets, technologies, advertising and sales promotion plans, unpublished price sensitive information, unless such disclosure is expressly approved by the Board or required by law